Post Acquisition Workspace Migrations
2024-01-09 | Case study | Insights
Digitl Cloud's efforts in executing various migration tasks have played a pivotal role in streamlining Workspace management for our brands. This approach has significantly enhanced collaboration among our brands, leading to improved internal efficiency. Furthermore, the restructuring of several brand setups due to Digitl Cloud's expertise has enabled us to achieve a more cost-efficient setup
Tobias Schlottke | CTO & Founder
Brands migrated into the Saas Group workspace
Users and groups are now being managed in the workspace
Domains successfully migrated and set up in the new workspace
Digitl Cloud's Expert Migration Strategy Empowers Saas Group to Seamlessly Integrate 17 Brands and Achieve Optimal Cloud Efficiency
Digitl Cloud's Expert Migration Strategy Empowers Saas Group to Seamlessly Integrate 17 Brands and Achieve Optimal Cloud Efficiency
DIGITL Cloud was tasked with migrating the data of 17 individual brands from one umbrella company into a shared Google Workspace tenant. The brands relied on Google Workspace infrastructure for their business operations and had data distributed throughout the Google ecosystem, so business activity interruption and user involvement had to be kept to a minimum.
Seamless Migration with Google Workspace Migrate and Streamlined User Management for Enhanced Efficiency
Seamless Migration with Google Workspace Migrate and Streamlined User Management for Enhanced Efficiency
DIGITL Cloud used the Google Workspace Migrate tool to ensure, monitor, and log the valid data transfer from the legacy environment to the new shared environment. They migrated all domains to the new tenant and removed duplicate accounts. Close collaboration with the brands' IT departments was needed to maintain user and business activity impact to a minimum. In addition to all of this, DIGITL Cloud ensured the transfer of all of the Youtube, Google Marketing Platform and Google Cloud accounts or projects that were under the old tenants to the new shared environment.
Simplified Collaboration and Brand Switching, Robust Security and Governance from a Single Platform, and Cost-Effectiveness through Duplicate Account Elimination
Simplified Collaboration and Brand Switching, Robust Security and Governance from a Single Platform, and Cost-Effectiveness through Duplicate Account Elimination
The migration resulted in a single Google Workspace tenant with separate organizational units and user management for each brand. This simplified collaboration with shared drives and made it easy for users working on multiple brands to switch contexts. Global IT governance and security policies could also be enforced from a single place. In addition to simplifying collaboration and security, the migration resulted in cost savings by eliminating duplicate accounts and enabling large-volume discounts.
Jana van den Bos
Business Development Lead for CDP & Google Cloud Partner Manager
Marc Casas
Technical Project Manager
The Goals
- Simplified IT governance and security from a single platform.
- Simplified user management and access control, enhancing user experience, collaboration and productivity.
- Unified Workspace integration into Saas Group's overall IT strategy.
The Approach
- The use of the Google Workspace Migrate tool ensured seamless data transfer, minimizing business interruption.
- Close collaboration with brands' IT teams ensured minimal user involvement and business activity impact.
- Identified and eliminated duplicate Google Workspace accounts for cost savings.
The Results
- Unified Google Workspace tenant with separate organizational units for each brand.
- Knowledge sharing on best Workspace practices, improving overall security and working methodology.
- Streamlined management: Over 500 users and groups are seamlessly managed in the unified workspace.
- Successful migration: 36 domains successfully migrated and integrated into the new workspace.